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INTERGROUP BY-LAWS | York Pa AA

INTERGROUP BY-LAWS

PDF Version of By-Laws –  YAI By-Laws 20181204

By-Laws of York Area Intergroup (Adopted 12/04/18)

Article I – Purpose

1.1 The purpose of York Area Intergroup shall be to carry on the intent and spirit of the AA.
Fellowship as exemplified in the books Alcoholics Anonymous, Twelve Steps and Twelve
Traditions, the A.A. Service Manual and other AA conference approved literature. It is
established to carry out certain functions common to all groups functions which are better
handled by Intergroup; and is maintained, supervised, and supported by these groups in their
general interest; to carry the message to alcoholics who still suffer.
Article II – Membership

2.1 Membership in York Area Intergroup will consist of all Alcoholics Anonymous groups
desiring to participate. Each group shall be known as a “Member AA group”.
2.2 Each group shall elect an Intergroup Representative and an Alternate Intergroup
Representative to represent the group at all regular and special meetings of Intergroup. It is
suggested that each Intergroup Representative have at least one (1) year of continuous sobriety
2.3 Each group shall have one vote at all Intergroup meetings, by way of its Intergroup
Representative, or Alternate Intergroup Representative.
2.4 The suggested term of office of an Intergroup Representative should be two years.

Article III – Membership Meetings

3.1 Regular meetings of Intergroup shall be held on the first (1st) Tuesday of each month.
3.2 The Intergroup Representatives present at any regular, or special, meeting shall constitute a
quorum

Article IV – Officers

4.1 The Intergroup officers shall be a Chairperson, Vice-Chairperson, Secretary, Treasurer, and
Bookstore Manager. They shall discharge all the duties of these offices.
4.2 The term of office for the Chairperson, Vice-Chairperson, Secretary, Treasurer, and
Bookstore Manager shall be two (2) years.
(a) It is suggested that officers have a minimum of two (2) years continuous sobriety,
except it is suggested the Bookstore Manager have a minimum of three years of continuous
sobriety on the first month of their term of service.
(b) Any candidate for Treasurer shall have and will maintain as acting Treasurer:
(1) a computer, and
(2) secure internet access with which to file tax information and payment.
(c) The Bookstore Manager shall rotate on the opposite years from the other officers,
beginning with the January 2020 term.

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4.3 In the event of the death, resignation, or inability to act as an officer, Intergroup shall elect a
successor in the same manner as the original officer was elected except as follows: In the event
of a vacancy of Chairperson, the Vice-Chairperson shall succeed to that office and a vacancy
shall then be created in the office of Vice-Chairperson.
4.4 The officers shall be men and women who are recovering alcoholics, and who have an
interest in helping other alcoholics to recover. An officer may be removed from office by a
simple majority vote of the intergroup representatives present at a regular or special meeting.
When an officer misses three consecutive meetings, they may be considered for replacement.
4.5 The officers shall be nominated by the end of November’s Intergroup Meeting and elected at
December’s meeting by the Intergroup Representatives. Their term shall begin January 1st.
Election of each officer shall be by the third legacy procedure.
4.6 Duties of Officers:
(a) The Chairperson shall preside over the meeting of the representatives. In the
Chairperson’s absence, the Vice-Chairperson will preside. The Chairperson is an ex-officio
member of all committees.
(b) The Vice-Chairperson shall assist the Chairperson in all matters where practical and
shall preside at all meetings in the absence of the Chairperson. In the event the Chairperson fails
to fulfill his or her elected term of office, the Vice-Chairperson shall assume the office of
Chairperson. The Vice-Chairperson shall also serve as Parliamentarian at all meetings.
(c) The Secretary shall keep minutes of all meetings and keep the records of York Area
Intergroup in good order.
(d) The Treasurer shall monitor all funds of York Area Intergroup. He or she shall
maintain adequate financial records and furnish monthly reports to Intergroup.
(e) The Bookstore Manager shall manage the York Area Intergroup bookstore, ensuring
AA literature is available for groups and individuals and provide a monthly written report to
Intergroup.
(f) All officers shall also fulfill any additional duties as deemed necessary by Intergroup.

Article V – Permanent Committees

5.1 Permanent Committees are formed for the purpose of serving the groups of the YAI.
Committee chairs, coordinators or members who are not fulfilling responsibilities may be
considered for replacement.
5.2 Activities Committee
(a) Purpose: The Activities Committee is to plan activities for the groups of the York
Area Intergroup.
(b) Structure:
• The Activities Committee membership will include:
o Activities Committee Chairperson

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o Committee members
• Activities Committee requirements:
o Activities Committee Chairperson
▪ A suggested minimum of 2 years of continuous sobriety
▪ Volunteer or nominated, and then confirmed by vote of intergroup
▪ Term of 2 years
▪ Term to rotate in the same years as the YAI officers
o Committee Member positions available to any AA member
(c) Responsibilities:
• The Activities Committee Chairperson will be responsible for:
o Attending monthly meetings of the YAI
o Providing monthly report at YAI meetings
• The Activities Committee will be responsible for:
o Planning annual holiday Alkathons
o Planning workshops/picnics/other activities
o Communicating upcoming events to the groups

5.3 Answering Service Coordinator
(a) Purpose: The Answering Service Coordinator is to act as the liaison between the
Answering Service and YAI.
(b) Structure:
• Answering Service Coordinator requirements:
o A suggested minimum of 2 years of continuous sobriety
o Volunteer or nominated, and then confirmed by vote of intergroup
o Term of 2 years
o Term to rotate in the same years as the YAI officers
(c) Responsibilities:
• The Answering Service Coordinator will be responsible for
o Attending monthly meetings of the YAI
o Providing monthly call reports at YAI meetings
o Keeping answering service representatives up to date with most recent
meeting information and upcoming AA events
o Auditing volunteer list at least twice a year
o Turning in 12th step volunteer forms to answering service as they are
provided
o Responding appropriately to any phone messages left for YAI

5.4 Bookstore Committee
(a) Purpose: The Bookstore Committee will advise and assist the Bookstore Manager in
administration of the YAI Bookstore.

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(b) Structure:
• The Bookstore Committee membership will include:
o Bookstore Manager
o Bookstore Committee Chairperson
o Bookstore Treasurer
o Volunteers & Committee Members
• It is strongly recommended that the Bookstore Manager not serve as the Committee
Chair or the Bookstore Treasurer at the same time.
• Bookstore Committee requirements:
o Bookstore Manager
▪ A suggested minimum of 3 years of continuous sobriety
▪ Election by the YAI as an officer
▪ Term of two years
▪ Term to rotate in even years (opposite of other YAI officers)
o Bookstore Committee Chairperson
▪ A suggested minimum of 2 years of continuous sobriety
▪ Volunteer or nominated, and then confirmed by vote of intergroup
▪ Term of two years
▪ Term to rotate in odd years (same years as the YAI officers)
o Bookstore Treasurer
▪ A suggested minimum of 3 years of continuous sobriety
▪ Election by the Bookstore Committee
▪ Term of two years
▪ Term to rotate in the same years as the YAI officers
o Bookstore Volunteers & Committee Members
▪ Positions available to any AA member

(c) Responsibilities:
• The Bookstore Manager and Bookstore Committee Chairperson will be responsible
for
o Maintaining literature from AA World Services, Inc., and AA Grapevine, Inc.
at the Bookstore to sell to AA groups and individuals
o Establishing and publishing Standard Operating Procedures and training
Bookstore Volunteers in those procedures
o Maintaining an accounting of sales from literature
o Attending monthly meetings of the YAI
o Submitting a monthly report to YAI
o Working with the Bookstore Committee to implement recommended changes
to Bookstore operations

• Bookstore Treasurer
o Monitor all funds of the Bookstore
o Maintain adequate financial records and furnish monthly reports to Intergroup

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o Ensure all funds are deposited with the Intergroup financial accounts in a
timely manner
o Coordinate with the Intergroup Treasurer on accounting of Bookstore Funds
• Bookstore Volunteers & Committee Members
o Assist as needed with Bookstore operations

5.4 Public Information and Cooperation with the Professional Community Committee
(PI/CPC)
(a) Purpose: The PI/CPC Committee is responsible for delivering the message of AA
through literature, media, booths and meetings at treatment and correctional facilities, as well as
preserving the 11th Tradition regarding the media.
(b) Structure:
• The PI/CPC Committee membership will include:
o PI/CPC Committee Chairperson
o Members with continuous sobriety
o Other committee members assigned through home groups
• PI/CPC Committee Requirements:
o PI/CPC Committee Chairperson
▪ A suggested minimum of 2 years of continuous sobriety
▪ Volunteer or nominated, and then confirmed by vote of intergroup
▪ Term of 2 years
▪ Term to rotate in the same years as the YAI officers

(c) Responsibilities:
• The PI/CPC committee Chairperson will be responsible for:
o Being the liaison to intergroup
o Attending monthly meetings of the YAI
o Providing monthly report at YAI meetings
o Facilitate meeting by going through each committee position to discuss
operations such as:
▪ Secretary
▪ Treasury
▪ Treatment
▪ Corrections (male, female)
o Working with professionals, including websites and literature
(d) Funding:
• The PI/CPC committee will receive funding from the YAI for purchasing literature
and operating expenses

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5.5 Webmaster
(a) Purpose: The Webmaster will maintain York-PA-A.A.org to support the 12th step
work of YAI.
(b) Structure:
• Webmaster requirements:
o A suggested minimum of 2 years of continuous sobriety
o Volunteer or nominated, and then confirmed by vote of intergroup
o Term of 2 years
o Term to rotate in the same years as the YAI officers
• Alternate Webmaster is recommended for backup and transition should the
webmaster be unavailable to access the website administrative function.
o Requirements are the same as for Webmaster
(c) Responsibilities:
• The Webmaster will be responsible for
o Attending monthly meetings of the YAI
o Providing monthly report at YAI meetings
o Updating meeting information, various events, conferences and posting
meeting reports
o Supporting the groups within YAI with whatever notice they require to get
information out to the community
Article VI – Special Committees

6.1 Intergroup shall, from time to time, have special committees. When applicable, Intergroup
may appoint special committees to serve specific purposes.
6.2 Visitation Committee may be formed as needed to visit groups in the YAI to invite them to
participate in YAI, and to verify information for inclusion on the website listing and meeting
cards.
6.3 Special Committees are formed for the purpose of serving the groups of the YAI. Special
committee chairs, coordinators or members who are not fulfilling responsibilities may be
considered for replacement.

Article VII – Amendments

7.1 The By-Laws may be amended at any regular meeting of the Intergroup, provided however
that forty-five (45) days written notice shall be given to all member groups setting forth verbatim
the language of the existing By-Law(s) to be amended and the language of the proposed
amendment(s). Any By-Law change(s) must be approved by a two-thirds (2/3) vote of all
member group representatives present at the regular monthly meeting.

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York Area AA